Right to attend the meeting
Shareholder that wish to attend the Meeting,
- shall be registered in the share register maintained by Euroclear Sweden AB by Tuesday, 7 May 2013;
- and shall have notified the Company of their intention to attend the Meeting and of any representative/proxy/advisor who will represent/accompany the shareholder to the Meeting on Tuesday, 7 May 2013. Notification shall be sent in writing to NAXS Nordic Access Buyout Fund AB (publ), Attn: Lennart Svantesson, Grev Turegatan 10, 1st floor, SE-114 46 Stockholm, Sweden or by e-mail (firstname.lastname@example.org). Notification shall include the shareholder's name, personal identification number/corporate registration number (or similar), address and daytime telephone number, as well as, wherever applicable, details of representatives, proxies and advisors. A maximum of two advisors may attend. To facilitate registration at the Meeting, notification, wherever applicable, should include a signed power of attorney, registration certificate and other documents proving identity.
Shareholders represented by proxy must submit a dated power of attorney. If the power of attorney is executed by a legal person, a certified copy of the certificate of registration or equivalent must be attached. The power of attorney is valid for a period of one year from its issuance; however the power of attorney may be valid for up to five years from its issuance if explicitly stated. The original power of attorney and certificate of registration should be submitted to the Company by post at the address mentioned above in duly time prior to the Meeting. A proxy form is available on the Company's website (www.naxs.com) and will be sent to shareholders who request the form.
To be entitled to participate in the Meeting, shareholders whose shares are registered in the name of a nominee must temporarily re-register their shares in their own names in the share register maintained by Euroclear Sweden AB. Such registration must be duly effected in the share register maintained by Euroclear Sweden AB on Tuesday, 7 May 2013, and the shareholders must therefore advise their nominees well in advance of this date.
Right to request information
Number of shares and votes
As of the date of this notice there are in total 15,000,000 shares and votes in the Company. The Company holds 105,149 own shares as of the date of this notice.
- Opening of the Meeting
- Preparation and approval of the voting list
- Election of the chairman of the Meeting
- Presentation and approval of the agenda
- Election of two persons to verify the minutes together with the chairman of the Meeting
- Determination as to whether the Meeting has been duly convened
- Speech by the CEO, submission of the annual accounts and the auditor's report, as well as consolidated accounts and auditor's report on consolidated accounts
- Resolution on a. the adoption of the profit and loss statement and balance sheet, as well as the consolidated profit and loss statement and the consolidated balance sheet; b. appropriation of the Company's result according to the adopted balance sheet; and c. discharge of the members of the board and the CEO from liability
- Determination of the number of members of the board
- Determination of fees to be paid to the members of the board and auditor
- Election of members of the board and chairman of the board
- Election of auditor
- The nomination committee's proposal regarding principles for appointment of a nomination committee for the annual general meeting 2014
- The board's proposal for remuneration guidelines for the senior management
- The board's proposal to authorise the board to acquire the Company's own shares
- Closing of the Meeting
Proposals of the nomination committee
Items 3, 9–12: Election of chairman of the Meeting, determination of the number of members of the board, determination of the fees to be paid to the members of the board and auditor, election of members of the board, chairman of the board and any deputy members of the board as well as election of auditor
The nomination committee of the Company proposes that the Meeting resolves in accordance with the following;
- Jesper Schönbeck, member of the Swedish Bar Association, is proposed to chair the Meeting.
- It is proposed that, for the period until the end of the next annual general meeting, the board shall consist of four (4) members without any deputy members of the board.
- For the forthcoming period of office, it is proposed that the members of the board shall be paid a total amount of SEK 675,000, of which SEK 225,000 shall be paid to the chairman of the board and SEK 150,000 shall be paid to each other member of the board elected by the Meeting and who is not employed by the Company. It is proposed that auditor fees shall be paid in accordance with an approved invoice.
- The following members of the board are proposed for re-election: Robin Ahlström, Frans Boch, Ramanan Raghavendran and Björn C. Andersson. It is also proposed that Björn C. Andersson is re-elected as chairman of the board.
- The registered auditing company Ernst & Young AB is proposed for election as auditor for the period until the end of the next annual general meeting.
Item 13: Proposal regarding principles for appointment of a nomination committee for the annual general meeting 2014
The nomination committee shall have three members. The chairman of the board shall contact the two largest shareholders, with respect to voting power as per the end of the third quarter of the year. These two shareholders are offered to appoint one member each to the nomination committee, in which a member of the board also shall be a member. If any such shareholder chooses not to exercise its right to appoint a member, the right shall pass on to the shareholder who, after the aforementioned shareholder, has the largest shareholding. The chairman of the nomination committee shall be elected by and from the members of the nomination committee. However, a member of the board of the Company may not be chairman of the nomination committee.
If a shareholder, who has appointed a member of the nomination committee, sells a not insignificant part of its shareholding during the tenure of the nomination committee and thereby ceases to be a shareholder with rights to appoint a member of the nomination committee, the member appointed by such shareholder should resign from the nomination committee. Such member shall then be replaced by a member appointed by the shareholder who, based on voting power following the sale, is one of the two largest shareholders in the Company. If such shareholder does not exercise its right to appoint a member of the nomination committee, the procedure above shall be applicable.
No fees shall be paid to the members of the nomination committee. The nomination committee shall pursue the tasks that, according to the Swedish Code of Corporate Governance, are the responsibility of a nomination committee.
Proposals of the board
Item 8b: Appropriation of the Company's results
The funds at the annual general meeting's disposal consists of the result of the year, SEK 32,086,705, the share premium reserve, SEK 577,705,947, and the Company's accumulated results, SEK -19,444,957, in total SEK 590,347,695.
The board proposes that the funds at the annual general meeting's disposal, SEK 590,347,695, shall be allocated as dividends to the shareholders of SEK 0.5 per share, in total SEK 7,447,425.50, and that the remaining unrestricted equity, SEK 582,900,269.50, is carried forward. The reason for the deviations from the amounts that were presented in the annual report is that the Company, since the annual report was published, has repurchased additional shares, which do not have a right to dividends. Friday 17 May 2013 is suggested as record day for dividends. If the annual shareholders' meeting adopts a resolution in accordance with the proposal the dividend is estimated to be paid through Euroclear Sweden AB on Wednesday 22 May 2013.
Item 14: Proposal for remuneration guidelines for the senior management
The board proposes that the Meeting resolves that the following guidelines shall apply for remuneration to the Company's senior management for the time until the end of the next annual general meeting.
Remuneration to the Company's senior management shall be market based and competitive in order to enable the Company to attract and keep competent senior management. Remuneration shall be appropriate in such way as to justify a long-term value creation for the Company. Remuneration may consist of four parts:
- fixed salary and fees,
- variable remuneration, which includes share and share price related incentive programs,
- pensions, as well as
- other economic benefits.
The board decides which structure the remuneration shall consist of in order to efficiently fulfil its purpose. If variable remuneration shall be paid, this remuneration shall be linked to predetermined and measurable criteria, as well as be designed with the purpose to promote the Company's long term value creation. Variable remuneration may amount to a maximum of 50 per cent of the fixed annual salary. Share and share price related incentive programs, if any, shall be designed to align the interest of the owners of the Company and the senior management.
The board shall be entitled to deviate from the guidelines above if the board, in certain cases, deems that there are special reasons to motivate such deviation.
Item 15: Proposal to authorise the board to acquire the Company's own shares
The board proposes that the Meeting resolves to authorise the board to decide on the acquisition of the Company's own shares where, principally, the following shall apply;
- Acquisition of own shares shall take place on NASDAQ OMX Stockholm.
- The authorisation may be utilised on one or several occasions, however not longer than until the 2014 annual general meeting.
- Shares may be acquired to the extent that the Company's holding of its own shares, on any occasion, does not exceed ten (10) per cent of the Company's total shares.
- Acquisition of shares may only take place at a price within the price interval, on any occasion, recorded on NASDAQ OMX Stockholm, which refers to the interval between the highest buying price and the lowest selling price.
A resolution in accordance with the board's proposal shall only be valid where supported by not less than two-thirds of both the votes cast and the shares represented at the meeting.
The annual report and the auditor's report, as well as the board's proposal according to item 14–15, the auditor's statement under Chapter 8 Section 54 of the Swedish Companies Act and the board's statement under Chapter 19 Section 22 of the Swedish Companies Act will be held available at the Company's office on Grev Turegatan 10, 1st floor, Stockholm, Sweden as from Tuesday, 23 April 2013, and will be sent to the shareholders who so request and who inform the Company of their postal address. The documents, together with the nomination committee's proposals, will also be held available on the Company's website www.naxs.se. All documents above will also be presented at the Meeting.
Stockholm, March 2013 The board of NAXS Nordic Access Buyout Fund AB (publ)