RIGHT TO ATTEND THE MEETING
Shareholders that wish to attend the Meeting,
shall and shall
be registered in the share register maintained by Euroclear Sweden AB by
Tuesday 26 May 2015;
have notified the Company of their intention to attend the Meeting and of any representative/proxy/advisor who will represent/accompany the shareholder to the Meeting by Tuesday 26 May 2015. Notification shall be sent in writing to NAXS Nordic Access Buyout Fund AB (publ), Attn: Lennart Svantesson, Grev Turegatan 10, 1st floor, SE-114 46 Stockholm, Sweden or by e-mail (email@example.com). Notification shall include the shareholder's name, personal identification number/corporate registration number (or similar), address and daytime telephone number, as well as, if applicable, details of representatives, proxies and advisors. A maximum of two advisors may attend. To facilitate registration at the Meeting, the notification, if applicable, should include a signed power of attorney, registration certificate and other documents proving identity.
Shareholders represented by proxy must submit a dated power of attorney. If the power of attorney is executed by a legal person, a certified copy of the certificate of registration or equivalent must be attached. The power of attorney is valid for a period of one year from its issuance; however the power of attorney may be valid for up to five years from its issuance if explicitly stated. The original power of attorney and certificate of registration should be submitted to the Company by post at the address above in due time prior to the Meeting. A proxy form is available on the Company’s website (www.naxs.com) and will be sent to shareholders who request the form.
To be entitled to participate in the Meeting, shareholders whose shares are registered in the name of a nominee must temporarily re-register their shares in their own names in the share register maintained by Euroclear Sweden AB. Such registration must be duly effected in the share register maintained by Euroclear Sweden AB on Tuesday 26 May 2015, and the shareholders must therefore advise their nominees well in advance of this date.
RIGHT TO REQUEST INFORMATION
The shareholders are reminded of their right to request information in accordance with Chapter 7 Section 32 of the Swedish Companies Act (Sw. aktiebolagslagen).
NUMBER OF SHARES AND VOTES
As of the date of this notice there are in total 15,000,000 shares and votes in the Company. The Company holds 130,448 own shares as of the date of this notice.
Opening of the Meeting
Preparation and approval of the voting list
Election of the chairman of the Meeting
Presentation and approval of the agenda
Election of two persons to verify the minutes together with the chairman
of the Meeting
Determination as to whether the Meeting has been duly convened
Presentation by the CEO, submission of the annual accounts and the
auditor’s report, as well as consolidated accounts and auditor’s report on
theadoptionoftheprofitandlossstatementandbalancesheet,as well as the consolidated profit and loss statement and the consolidated balance sheet;
appropriationoftheCompany’sresultaccordingtotheadopted balance sheet; and
discharge of the members of the board and the CEO from liability
Determination of the number of members of the board
Determination of fees to be paid to the members of the board and auditor
Election of members of the board and chairman of the board
Election of auditor
The nomination committee’s proposal regarding principles for appointment
of a nomination committee for the annual general meeting 2016
The proposal from the board of NAXS for remuneration guidelines for the
The proposal from the board of NAXS to authorise the board to acquire the
Company’s own shares
Closing of the Meeting
Proposals of the nomination committee
Items 3, 9-12: Election of chairman of the Meeting, determination of the number of members of the board, determination of the fees to be paid to the members of the board and auditor, election of members of the board and chairman of the board and election of auditor
The nomination committee of the Company proposes that the Meeting resolves in accordance with the following;
Jesper Schönbeck, member of the Swedish Bar Association, is proposed to chair the Meeting.
It is proposed that, for the period until the end of the next annual general meeting, the board shall consist of four (4) members without any deputy members of the board.
For the forthcoming period of office, it is proposed that the members of the board shall be paid a total amount of SEK 675,000, of which SEK 225,000 shall be paid to the chairman of the board and SEK 150,000 shall be paid to each other member of the board elected by the Meeting and who is not employed by the Company. It is proposed that auditor fees shall be paid in accordance with an approved invoice.
The registered auditing company Ernst & Young AB is proposed as auditor.
Tony Gardner-Hillman, Andrew Wignall, Ramanan Raghavendran and John
Chapman are proposed for re-election as members of the board. It is also proposed that John Chapman is re-elected as chairman of the board.
Item 13: Proposal regarding principles for appointment of a nomination committee for the annual general meeting 2016
The nomination committee proposes that the annual general meeting shall resolve to adopt the following principles for the appointment of a nomination committee for the annual general meeting 2016.
The nomination committee shall have three members. The chairman of the board shall contact the two largest shareholders, with respect to voting power as per the end of the third quarter of the year. These two shareholders are offered to appoint one member each to the nomination committee, in which a member of the board also shall be a member. If any such shareholder chooses not to exercise its right to appoint a member, the right shall pass on to the shareholder who, after the aforementioned shareholder, has the largest shareholding. The chairman of the nomination committee shall be elected by and from the members of the nomination committee. However, a member of the board of the Company may not be chairman of the nomination committee.
If a shareholder, who has appointed a member of the nomination committee, sells a not insignificant part of its shareholding during the tenure of the nomination committee and thereby ceases to be a shareholder with rights to appoint a member of the nomination committee, the member appointed by such shareholder should resign from the nomination committee. Such member shall then be replaced by a member appointed by the shareholder who, based on voting power following the sale, is one of the two largest shareholders in the Company. If such shareholder does not exercise its right to appoint a member of the nomination committee, the procedure above shall be applicable.
In the event a member no longer represents the shareholder who appointed him or her, or in any other way is dismissed from the nomination committee prior to the completion of the nomination committee’s work, such shareholder shall be allowed to appoint a new member of the nomination committee.
No fees shall be paid to the members of the nomination committee. The nomination committee shall pursue the tasks that, according to the Swedish Code of Corporate Governance, are of the responsibility of a nomination committee.
Proposals of the board
Item 8b: Appropriation of the Company's results
The funds at the Meeting’s disposal consists of the result of the year, SEK 58,742,297, the share premium reserve, SEK 577,705,947, and the Company’s accumulated results, SEK -30,741,815, in total SEK 605,706,429.
The board proposes that the funds at the annual general meeting’s disposal,
SEK 605,706,429, shall be allocated as dividends to the shareholders of SEK 2.30 per share, in total SEK 34 199 970, and that the remaining unrestricted equity, SEK
571 506 459, is carried forward. Wednesday 3 June 2015 is suggested as record day for dividends. If the annual general meeting adopts a resolution in accordance with the proposal the dividend is estimated to be paid through Euroclear Sweden AB on Monday 8 June 2015.
Item 14: Proposal for remuneration guidelines for the senior management
The board proposes that the Meeting resolves that the following guidelines shall apply for remuneration to the Company's senior management for the time until the end of the next annual general meeting.
Remuneration to the Company's senior management shall be market based and competitive in order to enable the Company to attract and keep competent senior management. Remuneration shall be appropriate in such way as to justify a long-term value creation for the Company. Remuneration may consist of four parts:
fixed salary and fees,
variable remuneration, which includes share and share price related incentive
pensions, as well as
other economic benefits.
The board decides which structure the remuneration shall consist of in order to efficiently fulfil its purpose. If variable remuneration shall be paid, this remuneration shall be linked to predetermined and measurable criteria, as well as be designed with the purpose to promote the Company's long term value creation. Variable remuneration may amount to a maximum of 50 per cent of the fixed annual salary. Share and share price related incentive programs, if any, shall be designed to align the interest of the owners of the Company and the senior management.
The board shall be entitled to deviate from the guidelines above if the board, in certain cases, deems that there are special reasons to motivate such deviation.
Item 15: Proposal to authorise the board to acquire the Company’s own shares
The board proposes that the Meeting resolves to authorise the board to decide on the acquisition of the Company’s own shares where, principally, the following shall apply;
than until the 2016 annual general meeting.
on any occasion, does not exceed ten (10) per cent of the Company’s total shares.
occasion, recorded on Nasdaq Stockholm, which refers to the interval between the
highest buying price and the lowest selling price.
The purpose of the proposed authorisation is to provide flexibility in relation to the Company’s possibilities to return capital to its shareholders and to improve the capital efficiency in the Company.
A resolution in accordance with the board’s proposal shall only be valid where supported by not less than two-thirds of both the votes cast and the shares represented at the Meeting.
The annual report and the auditor's report, as well as the proposals from the board according to item 14-15, the auditor’s statement under Chapter 8 Section 54 of the Swedish Companies Act and the board’s statement under Chapter 19 Section 22 of the Swedish Companies Act will be held available at the Company's office on Grev Turegatan 10, 1st floor, Stockholm, Sweden as from Monday, 11 May 2015, and will be sent to the shareholders who so request and who inform the Company of their postal address. The documents, together with the nomination committee’s proposals, will also be held available on the Company's website www.naxs.se. All documents above will also be presented at the Meeting.
Stockholm, April 2015
The board of NAXS Nordic Access Buyout Fund AB (publ)